Fundraising Policy


Giving to Lipscomb Missions

Team members are raising money on behalf of Lipscomb University and Lipscomb Missions. Participation requires that each team member meet the fundraising goal associated with their selected Lipscomb mission trip. In compliance with IRS publication 526 for tax-deductible gifts, a contribution is “for the use of” a qualified organization when it is held in a legally enforceable trust for the qualified organization or in a similar legal arrangement. The contributions must be made to a qualified organization and not set aside for use by a specific person. Therefore, funds cannot be assigned to an individual person or “rolled over” for an individual to use for a future trip or purpose. Funds raised beyond the fundraising goal will go towards student scholarships, team leader subsidies, and an emergency fund for all teams.


Scholarship Eligibility

We do not want financial constraints to prevent students from participating in our program. Scholarships are available for students who demonstrate appropriate effort to fundraise, but are not able to meet their entire fundraising goal. In order to qualify for a Lipscomb mission trip scholarship, effort will be assessed based on the following criteria:

  • Be enrolled as an undergraduate or graduate student at Lipscomb University or a student at Lipscomb Academy
  • Meet ALL fundraising goal deadlines
  • Maintain communication with your missions coordinator and have acted on any action steps they have provided to enhance your fundraising process
  • Consistent attendance of team meetings and active involvement in pre-trip preparation

In addition, students who raise an exceptional amount over their fundraising goal will be eligible to receive a scholarship to participate on a future Lipscomb Missions team of their choosing. Recipients and the scholarship amount will be chosen by the Lipscomb Missions staff, based on the available funds.


Multiple-Trip Participants

Students who wish to participate on multiple trips are able to fundraise for both trips at the same time, however, they must be registered for multiple trips before this applies. For example, a team member who has raised $100 beyond their fundraising goal for trip A cannot then decide to join trip B and request that the $100 to be used for trip B. When a team member is registered and fundraising for multiple trips, once the first fundraising goal is met, funds will automatically be applied to the next fundraising goal. Ideally, we recommend that fundraising letters include both trips. Students who choose to join multiple teams later in the year will need to start a new fundraising process for that team and any funds previously  raised beyond the fundraising goal will be applied to student scholarships, team leader subsidies, and an emergency fund for all teams. At minimum, students who are registered for multiple trips will follow the standard fundraising goal deadline for the earliest season of participation. It is imperative that students keep in contact with their missions coordinator to see if additional fundraising is necessary. 


Fundraising Goal Deadlines

Effective immediately, a personal donation is no longer required in order to join a Lipscomb mission team. Moving forward, all team members will follow a fundraising timeline with benchmarks towards the fundraising goal. Failure to meet benchmarks may ultimately disqualify your participation on a trip; Lipscomb Missions reserves the right to make this decision at any point in time.

CALENDAR OF EVENTS:

  • September 17-24    Priority Registration
  • October 22-26         Commitment Week
  • November 5-9         Lipscomb Missions Fundraising Week

FALL / WINTER SPECIFIC DATES - (Academic Year 2018-2019)

  • November 1      ≥ 25 contacts (letters/emails) or 50% of fundraising goal reached
  • December 1      ≥ 50 contacts (letters/emails) or 100% fundraising goal reached

SPRING BREAK SPECIFIC DATES - (Academic Year 2018-2019)

  • November 12    ≥ 15 contacts (letters/emails) or 25% of fundraising goal reached
  • December 6      ≥ 25 contacts (letters/emails) or 50% of fundraising goal reached
  • January 14        ≥ 35 contacts (letters/emails) or 75% of fundraising goal reached
  • February 15      ≥ 50 contacts (letters/emails) or 100% fundraising goal reached

SUMMER TEAM SPECIFIC DATES - (Academic Year 2018-2019)

  • January 7         ≥ 15 contacts (letters/emails) or 25% of fundraising goal reached
  • February 11      ≥ 25 contacts (letters/emails) or 50% of fundraising goal reached
  • March 11           ≥ 35 contacts (letters/emails) or 75% of fundraising goal reached
  • April 15             ≥ 50 contacts (letters/emails) or 100% fundraising goal reached

Fundraising Methods

Letter Writing: We encourage participants to brainstorm categories of people (family, friends, churches, local contacts, et al.) and create a list of at least 50 contacts to whom the letters will be sent. Many participants will reach out to family members, team members, and other contacts to identify other potential supporters to add to the list.

Upon joining a Lipscomb Missions team, your team coordinator will provide a letter template that you can personalize to your contacts. The template will clearly describe the trip details and fundraising process for Lipscomb Missions.

Sample Fundraising Letter #1 - written to church to raise funds for multiple trips

Sample Fundraising Letter #2 - written to church to raise funds for multiple trips

Sample Fundraising Letter #3written to church to raise funds for one trip

Sample Fundraising Letter #4 - written to multiple donors to raise funds for multiple trips

Sample Fundraising Letter #5 - written as a new team member 

Sample Fundraising Letter #6 - written as a new team member

Sample Fundraising Letter #7 - written as a returning team member

Fundraising Template

Social Media and Email: Each team will have a webpage where potential donors can see trip details and donate online. Upon joining a Lipscomb Missions team, team members will be provided this link that can be sent out in email form or linked through social media.

It is important to understand the fundraising process before beginning. Team members are not just asking people to give them money so they can travel somewhere; they are inviting others to be a part of their ministry. Mission trip fundraising is as much of a spiritual process as it is a financial one.  Cover the process in prayer, and consider the many examples of fundraising (both financial and physical resources) found within scripture. Consult with your team leaders and missions coordinator for additional resources and insight.


How To Donate

CREDIT CARD: Use the button below and complete the form through our secure server.

Donate via Card

CHECK: Payable to Lipscomb University with participant's name, trip name in the memo line. Mail in one of the business reply envelopes provided by Lipscomb Missions (postage already paid - pick up from our offices and mail with your letters), or place in the mail slot in Ezell 238 (next to closet).

CASH: For office liability purposes and accurate record keeping, we no longer accept cash donations. Please deposit any cash donations you may have in a bank account and make your donations by check or online payment options.

*All donations are tax-deductible, and donors will receive a tax receipt in the mail from the university


Monitoring Fundraising

Team members can check their progress at any time. We provide daily updates to each team's financial roster. A financial roster is a Google Sheets file shared with team members with view-only permissions at the time of registration, sent to the email address provided in the registration form. Team members will only be able to view the donations given on behalf of their personal fundraising goal.


Following Up

It is important for team members to maintain communication with their donors as you invite them to join you in supporting a ministry. Create a blog, provide periodical updates via phone or email, send thank you notes, and contact your partners following the trip to keep them informed and actively involved. This is the most effective way to maintain support for extended periods of time and develop true partnership with your supporters.